Tired of sending clunky, outdated invoices from your phone?
You’re not alone.
Manual invoicing is still a nightmare for most freelancers and small business owners. It’s slow, error-prone, and worst of all—clients ignore them. Late payments, confusing formats, and zero tracking make the process feel like you’re stuck in 2010.
But here’s the good news:
In 2025, invoicing doesn’t have to suck. Whether you’re a solo entrepreneur, consultant, or side hustler, these iPhone and iPad apps make creating, sending, and tracking invoices ridiculously fast and stress-free.
In this guide, I’ll show you the 5 best invoice apps for iOS that actually work. No fluff. No bloat. Just tools that help you get paid—faster.
Let’s dive in.
5 Best Invoice Apps for iPhone and iPad in 2025
1. QuickBooks Online
If you want more than just invoicing—QuickBooks Online is the heavyweight champ.
This app doesn’t just let you send invoices. It gives you a full-blown accounting toolbox right on your iPhone or iPad. From tracking income and expenses to handling taxes and payroll, QuickBooks is built for business owners who want everything under one roof.
Why It Stands Out:
- Send pro invoices in seconds with custom branding, logos, and colors
- Accept payments instantly via credit card, Apple Pay, and ACH
- Auto-track overdue payments, partial payments, and recurring invoices
- Syncs with your bank account and offers real-time financial reports
Best For:
Small to medium-sized business owners who want invoicing plus accounting, payroll, and expense tracking—all in one place.
✅ Pros:
- All-in-one solution (invoice + bookkeeping + taxes)
- Clean, mobile-friendly interface
- Scales with your business
❌ Cons:
- No free plan
- Slight learning curve if you’re new to accounting
Pro Tip: Use QuickBooks’ “Smart Notifications” to get real-time alerts when an invoice is viewed or paid.
2. FreshBooks
If you’re a freelancer, consultant, or solo creator—FreshBooks is made for you.
It’s not bloated with enterprise stuff you’ll never use. Instead, FreshBooks focuses on what actually matters to service-based pros: time tracking, client billing, and getting paid faster.
And yes—it works like a charm on both iPhone and iPad.
Why It Shines:
- Track time and turn it into invoices with one tap
- Set up deposits, late fees, and payment reminders automatically
- Accept online payments (credit card, Apple Pay, and more)
- Client portal lets customers view and pay invoices easily
Best For:
Freelancers, coaches, designers, consultants—basically anyone who charges for time or services.
✅ Pros:
- Built specifically for self-employed pros
- Invoicing, estimates, and time tracking in one app
- Beautiful, professional invoice templates
❌ Cons:
- No free plan (starts with a monthly fee)
- Limited features in the cheapest plan
Pro Tip: Use FreshBooks + Siri Shortcuts to create and send invoices hands-free—just say “Hey Siri, invoice John for 2 hours.”
3. Invoice2go
Need to send an invoice fast—from your truck, job site, or coffee shop?
Invoice2go is built for that.
This app strips away the fluff and focuses on one thing: letting you create, send, and manage invoices in under a minute. No accounting degree required.
It’s a favorite among contractors, field workers, and service pros who don’t have time to mess around.
What Makes It Great:
- Create invoices in seconds using ready-made templates
- Track invoice status in real-time (see when a client opens it)
- Accept deposits, send estimates, and set up recurring invoices
- Mobile-first design feels smooth on both iPhone and iPad
Best For:
On-the-go pros like contractors, plumbers, electricians, and freelancers who need a no-BS invoicing solution.
✅ Pros:
- Extremely easy to use
- Super fast setup
- Tracks when clients open invoices (hello, accountability)
❌ Cons:
- Limited free features
- Not ideal for complex accounting needs
Pro Tip: Use Invoice2go’s “Estimate-to-Invoice” feature to convert job quotes into invoices in just one tap. Perfect for field jobs.
4. Zoho Invoice
Want pro-level invoicing without paying a rupee or a dime?
Zoho Invoice is your go-to.
Unlike most “free” apps that hide features behind paywalls, Zoho Invoice gives you the full package—completely free. No ads. No trial period. Just solid tools designed for small businesses and solopreneurs.
And yes, it’s beautifully optimized for iPhone and iPad.
Why It’s a No-Brainer:
- Send unlimited invoices with your own logo and branding
- Automate reminders, recurring invoices, and payment follow-ups
- Multi-language & multi-currency support (great for international clients)
- Works offline and even supports Apple Watch notifications
Best For:
Freelancers, small business owners, and anyone who wants a 100% free invoicing app with zero compromises.
✅ Pros:
- Completely free (and fully featured)
- Intuitive mobile UI
- Supports multiple tax rates, currencies, and clients
❌ Cons:
- Lacks advanced accounting features
- Limited integration compared to paid platforms
Pro Tip: Combine Zoho Invoice with other free Zoho tools (like Zoho Books or Zoho CRM) for a full small-business ecosystem—still free for most users.
5. Wave
If you want something that’s free, sleek, and just works—Wave is a no-brainer.
It’s tailor-made for solo creators, freelancers, and small business owners who don’t need fancy features—just clean, professional invoices that get paid.
And like Zoho Invoice, Wave is 100% free. No hidden fees. No trial countdown. Just beautiful invoicing from your iPhone or iPad.
Why It Rocks:
- Create polished invoices in seconds with drag-and-drop simplicity
- Accept online payments with credit card or bank transfers
- Send automated reminders for late payments
- Syncs with Wave’s free accounting tools for tracking everything in one place
Best For:
Freelancers, YouTubers, influencers, coaches, and solo business owners who want pro-level invoicing without a monthly bill.
✅ Pros:
- Completely free (seriously)
- Simple, beginner-friendly UI
- Seamless payment tracking and reports
❌ Cons:
- No time tracking
- Not ideal for growing teams or large businesses
Pro Tip: Use Wave’s built-in “Payment Link” feature to get paid even without sending a full invoice—great for quick jobs and tips.
Quick Comparison: Best Invoice Apps 2025
| App | Best For | Free Plan | Payment Integration | Notable Feature |
|---|---|---|---|---|
| QuickBooks Online | All-in-one business solution | ✅ | ✅ Apple Pay, ACH, Cards | Full accounting + payroll tools |
| FreshBooks | Freelancers & service pros | ✅ | ✅ Credit cards, Apple Pay | Time tracking + client portal |
| Invoice2go | Speed & simplicity on-the-go | ✅ (limited) | ✅ Cards, bank transfers | Real-time invoice tracking |
| Zoho Invoice | Free, feature-rich invoicing | ✅ | ✅ Cards, bank, PayPal | Multilingual + multi-currency |
| Wave | Solopreneurs & creators | ✅ | ✅ Credit cards, bank | Free + integrates with Wave Books |
FAQs – Invoice Apps for iPhone and iPad
oho Invoice and Wave are hands-down the top free choices. Zoho gives you automation, multi-currency support, and a polished UI—all for free. Wave is perfect if you also want built-in accounting tools.
Yes. All 5 apps on this list let you accept payments via credit card, Apple Pay, bank transfer, and more.
Apps like QuickBooks and FreshBooks even support automatic payment reminders and deposits.
Zoho Invoice lets you create and manage invoices offline (it syncs when you’re back online). Others like Invoice2go and FreshBooks require an internet connection for full functionality.
FreshBooks is tailor-made for freelancers, consultants, and solo service providers.
It combines time tracking, invoicing, and client management into one simple app.
All five apps let you add your logo, brand colors, fonts, and custom messages to your invoices—so you look like a pro, not an amateur.
Each app uses bank-grade encryption and follows PCI-compliant security standards to protect payment data. Always keep your iOS device updated for added safety.
If you hit limits (like client count, users, or automation), most of these apps let you upgrade. Zoho Invoice stays free, but Invoice2go, FreshBooks, and QuickBooks offer scalable plans with extra features.
Final Thoughts
Invoicing in 2025 doesn’t have to be a headache—or cost you a fortune.
Whether you’re a freelancer, small business owner, or creative entrepreneur, the right invoice app can save you hours, reduce missed payments, and make you look ultra-professional.
Here’s the bottom line:
- Want an all-in-one accounting + invoicing beast? 👉 QuickBooks Online
- Need slick invoicing + time tracking for client work? 👉 FreshBooks
- Just want to send fast, no-fuss invoices from your iPhone? 👉 Invoice2go
- Looking for a 100% free, feature-rich solution? 👉 Zoho Invoice or Wave
No matter your choice, all five apps are optimized for iPhone and iPad—so you can create, send, and track invoices from anywhere.
👉 Start with a free app like Zoho or Wave.
👉 Upgrade only when your business demands more.
Because at the end of the day, the faster you send better invoices…
💰 The faster you get paid.
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